Sage Master Builder Version 14 and Subcontracts

Prior versions of Sage Master Builder have a Subcontract module to assist with the management of Subcontracts. Version 14 solves many of the concerns that users of prior versions have had about the module.

When processing a subcontractor’s invoice against an existing subcontract, users of earlier versions had to research approved change orders and prior invoices to ensure that the current invoice was correct and that the correct cost codes were being charged with the costs. This was often a frustrating problem, particularly with heavy users of the subcontract module.

Version 14 of Sage Master Builder takes giant strides to improve controls over subcontracts created with Version 14 and later versions. Unfortunately, subcontracts created with earlier versions do not get “converted” to the functionality of Version 14, do not have the same controls available, and will have to be handled using the processes developed for earlier versions of the program.

What’s so special about Version 14 and Subcontracts?

• When approved Subcontract Change Orders are created on the Budget and Sub Change Details tab in menu 6-4-1, the system will “post” the change order to the grid of the original Subcontract in menu 6-7-1. So, whenever one looks at a Subcontract Grid in 6-7-1, one can see both the details of the original Subcontract, and how that original Subcontract has been changed by approved Subcontract Change Orders.
• When a subcontractor’s invoice is entered in menu 4-2 against a Subcontract created with Version 14, the Accounts Payable Invoice grid is populated automatically with the lines that exist on the Subcontract grid. After adjusting the amounts in the grid to reflect the amount of the invoice being processed, the AP Invoice can be saved with Auto-Costing, and the job costs will be charged to the proper cost codes specified on the Subcontract grid. This also helps prevent processing invoices against Subcontract Change Orders that have not yet been approved, since they will not show up in the grid. The AP invoice amounts are then also “posted” to the corresponding lines of the Subcontract grid. Whenever one looks at a subcontract record and its grid, one can see immediately how much has been invoiced against each line item of the Subcontract.

We can arrange for an on-line demonstration of the new features if you want more insight into these enhancements. Just send an e-mail or call at your convenience.